How should I staff my tournament?

How should I staff my tournament?

The number of staff members is entirely dependent on the number of facilities a tournament is being played at, and the number of courts at each facility. The ability to effectively run a tournament, manage the players, respond to questions, intervene in conflict, and provide an all around positive experience is largely dependent on having the appropriate number of staff members on hand to help out - you can't do this alone.

US Squash's staffing recommendations (roles and numbers) are listed below. Please note that these recommendations are reflective of one facility - therefore, you should multiply the below recommendations by the number of facilities you are using.

First Day:

• 1 Tournament Desk Worker – responsible for checking players in, ensuring the match results have been recorded, distributing/collecting score sheets (if applicable), and having a general understanding of the status of all courts in the facility.
• 1 Registration Desk Worker – responsible for registering players and giving out the tournament gift. As player registration slows down, this person should begin to assist at the tournament desk.
• 1 Court Monitor for every 3-4 Courts (therefore, a facility with 6 courts would have 2 court monitors) – responsible for monitoring the quality of refereeing, ensuring that matches start on time, enforcing the warmup and game break times, enforcing the Code of Conduct, and controlling the overall atmosphere at the courts.
• 1 Athletic Trainer (at each venue)

Middle Days

• 1 Tournament Desk Worker – responsible for checking players in, ensuring the match results have been recorded, distributing/collecting score sheets (if applicable), and having a general understanding of the status of all courts in the facility.
• 1 Court Monitor for every 3-4 Courts (therefore, a facility with 6 courts would have 2 court monitors) – responsible for monitoring the quality of refereeing, ensuring that matches start on time, enforcing the warmup and game break times, enforcing the Code of Conduct, and controlling the overall atmosphere at the courts.
• Official Referees (for the Semi Finals onward) - can be professional, adult, or experienced juniors who will be responsible for refereeing the main draw semi-final and final matches in each age group.
• 1 Athletic Trainer (at each venue)

Last Day

• 1 Tournament Desk Worker – responsible for checking players in, ensuring the match results have been recorded, distributing/collecting score sheets (if applicable), and having a general understanding of the status of all courts in the facility.
• 1 Trophy Desk Worker – responsible for managing the trophies to be distributed to the players and taking photos.
• 1 Court Monitor for every 3-4 Courts (therefore, a facility with 6 courts would have 2 court monitors) – responsible for monitoring the quality of refereeing, ensuring that matches start on time, enforcing the warmup and game break times, enforcing the Code of Conduct, and controlling the overall atmosphere at the courts.
• Official Referees (for the Semi Finals onward) - can be professional, adult, or experienced juniors who will be responsible for refereeing the main draw semi-final and final matches in each age group.
• 1 Athletic Trainer (at each venue)